How It Works
Getting Started
New to the app? Follow these steps in order from setup to final export.
Before you begin
Statement Processor compares supplier statement rows against Xero data and guides your team through reconciliation.
- Tenant means the Xero organisation (company) you are working in.
- Contact config means the supplier mapping rules (for example, which columns are date, number, and total).
- First-time setup for a supplier is usually Steps 1 to 4. Regular processing usually starts at Step 5.
- Some actions run in the background. If a statement is processing, keep the page open and it will refresh.
Step 1
Sign in and choose your Xero tenant
Open Tenant Management, connect Xero if needed, then select the company you want to process.
Step 2
Wait for first-time load to finish
If the tenant status is LOADING, wait until contacts and transactions are imported before continuing.
Step 3
Load the supplier contact config
Go to Configuration, choose the supplier contact, then click Load Config (or create one if it does not exist yet).
Step 4
Map key fields and formats
Set the supplier column mappings for Number and Total, then confirm date format and number separators match the statement.
Step 5
Upload supplier statement PDFs
Open Upload Statements, select one or more PDF files, and pair each file with the correct supplier contact.
Step 6
Open the statement when processing completes
Go to Statements, then open the uploaded statement from the list once it is available.
Step 7
Review matches, mismatches, and anomalies
Use row colours and indicators to review each line and resolve anything that does not match Xero.
Step 8
Mark rows and statement as complete
Use row-level actions where needed, then mark the full statement complete when your review is finished.
Step 9
Download the Excel export
Use Download Excel to export the current reconciliation view for sharing or archiving.
Step 10
Re-upload only if config changes
If you change supplier mapping rules, delete the old statement and upload it again so extraction uses the updated config.
Need Help?
Troubleshooting
Check the contact name and ensure that contact exists in your selected tenant.
Create or load the supplier config before attempting upload.
Only PDF files are accepted on the upload page.
If redirected to login, sign in again and return to your workflow.
Wait briefly and refresh; processing can take a few seconds up to several minutes.
Ready to get started?
Open Tenant Management to begin reconciling supplier statements.